Tuesday, May 24, 2022
How-tos

How to Use Google Calendar for Tasks and Reminders


Smartphone on open planner with Google Calendar logo displayed
sdx15/Shutterstock.com

If you use Google Calendar for appointments, meetings, and events, then why not use it for tasks and reminders too? With these built-in features, you can keep track of everything on your plate in one handy spot.

There are plenty of task applications and reminder apps on the market. But if you already use Google Calendar, it may simply make sense to display tasks and reminders in the same place as your appointments. This can make Google Calendar your go-to application for everything time- and date-based.

Display Tasks and Reminders on Google Calendar

You can easily display tasks and reminders in your Google Calendar, or one or the other. Head to the Google Calendar website and log in if necessary.

Expand My Calendars on the left side if it’s collapsed. Then, check the boxes for Tasks and Reminders, depending on what you want to view. You’ll then see any tasks or reminders you’ve created on your main Google Calendar.

Check the boxes for Reminders and Tasks

In the mobile app, tap the menu icon on the top left. Then, check the boxes for Tasks and Reminders below the calendar you want to use, if you have more than one.

Check the boxes for Reminders and Tasks

To remove tasks or reminders from your Google Calendar online or in the mobile app, simply return to the above locations and uncheck the boxes.

RELATED: How to Remove the New Reminders in Google Calendar

Customize the Appearance of Tasks and Reminders

If you want to make your tasks and reminders stand out, you can change the colors. On the web, hover your cursor over one or the other under My Calendars. Then, click the three dots that appear on the right for Options.

Select the three dots for Options

Select a color or click the plus sign to create a custom color.

Choose a color

In the mobile app, tap the menu icon and choose “Settings” near the bottom. Below the calendar, tap “Tasks” or “Reminders.” Select the current color and you’ll see several options for other colors you can use. Choose a color, then tap the back arrow and the X to close the Settings.

Select a color

Use Google Calendar for Tasks

You can create a one-time or repeating task, include a date, time, and description, and choose a list.

RELATED: How to Add, Edit, or Delete Recurring Events in Google Calendar

On the web, click the date or time on the main Google Calendar screen to open the event pop-up window. Choose “Task.” Alternatively, click “Create” on the top left and pick “Task.”

Create a task in Google Calendar on the web

Adjust the due date if necessary and add a time if you like. Alternatively, you can check the box to make it an All Day task.

To make it a recurring task, click the Does Not Repeat drop-down box and choose when you would like it to repeat.

Create a repeating task on the web

Optionally, add a description and select a list for the task at the bottom if you have more than one. Click “Save.”

In the mobile app, tap the plus sign on the bottom right and choose “Task.” At the top of the Task screen, tap your calendar if you’d like to choose a different one. Then give your task a title.

You can then add the same options as above for the date and time or an all-day event, make it a repeating task, add details, and choose a list. Tap “Save” when you finish.

Create a task in Google Calendar on mobile

Use Google Calendar for Reminders

Reminders work similarly to Tasks in Google Calendar except that you don’t have a description or detail field.

On the web, click the date or time on the main Google Calendar screen and choose “Reminder” in the event pop-up window. Alternatively, click “Create” on the top left and pick “Reminder.”

Create a reminder in Google Calendar on the web

Adjust the due date and time if necessary or make it an all-day reminder. To have it repeat, click the Does Not Repeat drop-down box and choose when you would like it to recur. Click “Save.”

Create a repeating reminder on the web

In the mobile app, tap the plus sign on the bottom right and choose “Reminder.” At the top of the Reminder screen, tap the calendar to choose a different one if needed and give your reminder a name.

You can then adjust the same options as above for the date and time or an all-day reminder and make it repeat. Tap “Save” when you finish.

Create a reminder in Google Calendar on mobile

Edit or Delete Tasks and Reminders

You can make a change to an existing task or reminder or delete one altogether.

On the web, click to open the task or reminder. To make a change, click the pencil icon in the pop-up window. To delete it, click the trash can icon.

Select edit or delete for a task or reminder

In the mobile app, tap to open the task or reminder. To edit it, tap the pencil icon. To delete it, tap the three dots on the top right and select “Delete” at the bottom.

Select edit or delete for a task or reminder

Mark Tasks and Reminders Complete

Depending on your Google Calendar notifications, you may see alerts for your tasks and reminders that allow you to view and mark them complete. But you can also do this directly in Google Calendar.

Google Calendar notification on iPhone

On the web or in the mobile app, click or tap to open the task or reminder. Select “Mark Completed” or “Mark as Done,” respectively.

Task and reminder marked as done

For ways to make good use of Google Calendar for business, look at how to get insights into how you spend your time or how to set up your work hours and location.





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